3rd December 2018


Longmead Community Farm (LCF) is a Christian based charity which embodies the Christian values that led to its emergence, which is that of trying to love others as God has loved you. The post holder will have sympathy with this. LCF also welcomes volunteers to assist in the charity aims and objectives of working with families in crisis.


Job Title: Finance Officer and Administrator

Reports To: Project Manager

Hours and Salary : 12 hours per week, £20k pro rata per annum  (£6k pa)

Purpose of Job:

To provide administrative and financial support in the smooth operation of Longmead Community Farm (LCF).

Aims and Objectives

Ensure administrative tasks are carried out in a timely manner including the operation of a small payroll. Maintain the financial requirements of LCF in terms of income and expenditure.

Main Duties and Responsibilities

  • Process a monthly payroll including calculation of national insurance, pension and tax deductions in accordance with HMRC regulations
  • Process monthly payments of PAYE, national insurance and pension deductions
  • Liaise with HMRC as necessary and provide annual returns
  • Process salaries by BACS
  • Maintain payroll records
  • Maintain personal data in accordance with General Data Protection Regulations (GDPR)
  • Check supplier, utility and council tax invoices and process payments by cheque, BACS using on line banking and debit card
  • Administer bookings for room lettings and issue invoices accordingly
  • Record all income and expenditure on the cashbook to assist the bank reconciliation
  • Support the Project Manager to maintain accurate, up-to-date records for Safeguarding and training
  • Monitor and maintain LCF emails and Facebook page and be a point of contact
  • Order supplies as necessary e.g. biomass pellets
  • Ensure annual policies/taxes e.g. insurance (buildings and vehicle) vehicle tax, vehicle
  • Process Gift Aid claim to HMRC on charitable donations received
  • Administer petty cash and imprest reconciliation
  • Arrange testing and checks in accordance with Health and Safety checklists e.g. Portable Appliance (PAT), fire extinguishers, fire alarms, chimney sweeping


Educational Qualifications 5 GCSE’s Grade C or equivalent including

  • Maths and English (essential)
  • Accounting/book keeping (desirable)

Personal Attributes


  • To be able to maintain confidentiality
  • To be able to work individually and as part of a team
  • Adapt to changing priorities Work within the values of LCF


  • Understand the ethos of volunteering and working with volunteers
  • Awareness of Health and Safety

Job Skills


  • Competent maths skills
  • Confident communication skills by phone, in person and in writing Strong organisational skills and attention to detail
  • Ability to identify and prioritise workload
  • Ability to maintain accurate records
  • Knowledge of PAYE and HMRC requirements/regulations
  • Ability to use Microsoft word/excel
  • Problem solving skills


  • Flexible approach to working pattern

Application Form

Closing date for applications is Friday 11th January, 2019 and Interview date Wednesday 30 January, 2019

The above job description forms part of your main terms and conditions of employment, although does not include or define all tasks. LCF reserves the right to vary duties and responsibilities at anytime commensurate with the level of pay.